ERIN7: The Evidence Management Software Built for the Way Modern Agencies Actually Work
Law enforcement and corrections agencies bear an enormous responsibility regarding evidence. A single mishandled item, a missing entry in the chain of custody, or a documentation gap can compromise an entire investigation, derail a prosecution, or expose an agency to serious legal and regulatory consequences. As caseloads grow, evidence rooms fill faster, and digital media becomes an ever-larger part of every investigation, the tools agencies rely on to manage evidence must keep pace.
ERIN7, developed by ERIN Technology LLC, is a comprehensive evidence management platform purpose-built for modern law enforcement agencies, corrections departments, and government organizations. It was designed not by software engineers working in a vacuum, but by evidence professionals who understand the daily pressures of running a compliant, audit-ready evidence operation. The result is a system that doesn’t just digitize old processes — it fundamentally improves them.
One Platform for Every Type of Evidence
One of the most persistent challenges facing evidence managers today is fragmentation. Physical evidence — firearms, narcotics, currency, clothing, documents — often lives in one system, while digital evidence — mobile devices, hard drives, body camera footage, surveillance video — is tracked separately, if at all, in a systematic way. The result is a patchwork of spreadsheets, binders, and disconnected software that creates accountability gaps and multiplies audit headaches.
ERIN7 solves this by bringing both physical and digital evidence management into a single, unified platform. Whether your agency is processing a firearm seized at a crime scene or ingesting terabytes of data from a forensic examination, ERIN7 handles it within the same system, under the same chain of custody framework, and with the same robust audit trail.
The platform supports a wide range of evidence types and workflows, including:
- Physical evidence intake, storage, and tracking
- Digital evidence storage, review, and transfer
- Barcode scanning and label printing directly to Zebra printers
- Case, item, and person management
- Evidence transfers, court check-outs, and returns
- Disposal and destruction workflows
- Inventory audits and discrepancy reporting
- API integrations with Records Management Systems (RMS) and other agency platforms
This breadth of capability means agencies no longer need to stitch together multiple products to manage their evidence room. ERIN7 is the single source of truth.
Chain of Custody: Built to Be Unbreakable
In evidence management, the chain of custody isn’t just paperwork — it’s the legal backbone of every case. A break in the chain can render evidence inadmissible, undermine witness credibility, and give defense attorneys grounds to challenge even the most straightforward prosecutions.
ERIN7 was architected with chain-of-custody integrity as a foundational principle, not an afterthought. Every action taken within the system — whether it’s checking an item out for court, transferring custody between personnel, conducting an audit scan, or updating a record — is automatically logged with a full before-and-after snapshot of the data. This creates an unalterable, time-stamped audit trail that documents exactly who did what, when, and what the record looked like before and after the action.
Key chain of custody features include:
- Unalterable audit logging — no record can be modified without creating a permanent log entry
- Full custody history tracking — view the complete lifecycle of any item from intake to disposal
- Barcode-based evidence movement — scan in/out workflows that reduce manual entry and human error
- Digital signature capture — electronic signatures confirm every transfer and custody handoff
- Automated inventory and discrepancy reporting — quickly identify missing, misplaced, or unaccounted-for items
This level of documentation means that when an attorney, auditor, or accreditation body asks for a complete record of an item’s history, ERIN7 produces it instantly and completely.
Cloud or On-Premises: Flexibility Without Compromise
Different agencies have different infrastructure needs and IT policies. Some are ready to move fully to the cloud. Others have legacy infrastructure, bandwidth constraints, or organizational policies that require on-premises installation. ERIN7 accommodates both without sacrificing functionality.
Microsoft Azure Government Cloud is ERIN7’s recommended deployment path for agencies seeking maximum security, compliance, and accessibility. Azure Government is specifically designed for public sector organizations and provides a security and compliance framework that meets or exceeds the rigorous standards law enforcement demands. ERIN7’s Azure-hosted deployment includes:
- CJIS-aligned security capabilities — meeting Criminal Justice Information Services security standards
- FIPS 140-2 encryption — federal-grade data protection for data at rest and in transit
- Backup redundancy every 15 minutes — minimizing data loss risk in any scenario
- Segregated customer databases — your agency’s data is never commingled with another agency’s
- Anywhere-access web architecture — secure access from any authorized device with a modern browser
For agencies that require or prefer local control, ERIN7’s on-premises installation delivers the same full feature set within the agency’s own infrastructure.
Unlimited Customization — No Programmers Required
No two agencies operate exactly alike. Policies differ. Workflows differ. The categories of evidence, the forms required for intake, and the approval chains for disposal — all of these vary by jurisdiction, agency size, and operational philosophy. Many evidence management systems force agencies to adapt their workflows to fit the software. ERIN7 takes the opposite approach.
Administrative users — not software developers — have complete control over how the system looks, behaves, and what data it captures. Through ERIN7’s administrative interface, authorized users can:
- Add unlimited custom fields to any screen or form
- Create role-specific screen configurations so each user sees exactly what they need
- Build custom workflows tailored to agency-specific processes
- Configure dashboards and widgets for at-a-glance operational visibility
- Design custom reports and evidence labels
- Create category-specific intake forms (a firearm form can look completely different from a digital evidence form)
- Set permissions on a granular level by role or physical site
This level of customization means ERIN7 adapts to your agency — not the other way around. And because no custom programming is required, agencies can make changes themselves as policies and needs evolve, without waiting on a vendor or paying for development time.
Mobile-Ready for the Field and the Evidence Room
Evidence work doesn’t happen only at a desktop terminal. Officers submit evidence in the field. Detectives pull case files from the road. Evidence technicians move through storage areas scanning hundreds of items during audits. A modern evidence management system needs to work everywhere people work — and ERIN7 does.
The platform is fully responsive and runs on any device with a modern web browser: smartphones, tablets, laptops, and desktop workstations. There’s no special app to install, and there are no device restrictions. Whether a staff member is on an iPhone, an Android tablet, or a Windows laptop, they get the same full-featured experience.
Mobile-specific capabilities include:
- Mobile barcode scanning using the device’s built-in camera
- Evidence reviews from the field — access case and item records from anywhere
- Digital media uploads directly from mobile devices
- Quick search and scan for fast item lookups during transfers or audits
For evidence technicians conducting large-scale physical inventories, the ability to walk through a storage room with a tablet and scan items in real time — while ERIN7 automatically flags discrepancies — is a dramatic efficiency improvement over paper-based or manual processes.
Built for Audits, Accreditation, and Compliance
Accreditation bodies, internal affairs offices, prosecuting attorneys, and oversight agencies all have one thing in common: they want documentation. The ability to prove, quickly and completely, that evidence was handled properly throughout its entire lifecycle is what separates agencies that pass audits with confidence from those that scramble to reconstruct records at the last minute.
ERIN7 is built audit-first. Every report an auditor or accreditor would want is either built into the system or can be created without programming through custom reporting tools. Inventory discrepancy reports identify items that are missing or out of place. Chain of custody reports provide a complete legal record for any item. Retention and disposition workflows ensure that evidence isn’t held longer than policy requires — and that disposal is properly documented when it occurs.
Investigator Brandy Jones of the Rockdale County Sheriff’s Office describes the difference ERIN7 made in her agency’s compliance operations: “It has definitely made it a lot easier for me… the inventory, the scanning, the audits.”
Proven at Scale Across Agencies of All Sizes
ERIN7 is trusted by law enforcement and corrections agencies across North America, from small municipal police departments to large state-level corrections systems. Its architecture is designed to scale, handling everything from a department with a few hundred evidence items to operations managing tens of thousands of items every month.
The Georgia Department of Corrections Digital Forensics Unit, for example, processes an extraordinary volume of digital devices. Megan Radcliffe of that unit explains: “We’re receiving somewhere between 1,000 to 1,500 devices every single month… and ERIN has really helped us track all kinds of things.”
Whether an agency needs to track a modest evidence room or manage enterprise-scale digital forensics operations, ERIN7 delivers the same reliability, auditability, and performance.
The Technical Foundation Agencies Can Trust
ERIN7 is built on a modern, maintainable technology stack: Microsoft .NET Core and SQL Server, with a responsive web architecture that reflects current best practices in enterprise software development. This matters because agencies investing in an evidence management platform are making a long-term commitment. A platform built on modern, widely supported technologies is far less likely to become obsolete or unsupported than one built on legacy frameworks.
Direct integration with Zebra label printers allows evidence labels to print without the intermediate PDF step that slows down other systems. Advanced search capabilities let users locate evidence by case number, item barcode, person name, category, serial number, and more — making it fast to find exactly what’s needed without wading through records manually.
SOC 2 and HECVAT Certified: Security You Can Document
For agencies that must satisfy procurement officers, IT security teams, or institutional stakeholders before adopting a new platform, ERIN7 goes beyond mere claims of security — it can prove it.
ERIN7 is SOC 2 compliant, meaning it has undergone an independent third-party audit against the American Institute of Certified Public Accountants (AICPA) Trust Services Criteria. SOC 2 certification examines how a software platform manages customer data across five key areas: security, availability, processing integrity, confidentiality, and privacy. Achieving SOC 2 compliance is not a checkbox exercise — it requires demonstrating that controls are not only in place but are operating effectively over time. For law enforcement and government agencies, this provides a vendor-neutral, auditor-verified assurance that ERIN7’s security practices meet rigorous professional standards.
ERIN7 also completes the HECVAT (Higher Education Community Vendor Assessment Tool), a standardized security questionnaire widely used by higher education institutions and increasingly adopted by government and public sector procurement teams to evaluate third-party technology vendors. HECVAT responses address data governance, incident response, encryption practices, business continuity, and more — providing procurement and IT security teams with a comprehensive, structured view of how ERIN7 manages data security and risk.
Together, SOC 2 compliance and HECVAT completion mean that when your agency’s IT department, legal counsel, or procurement office asks the hard questions about vendor security, ERIN7 has the documentation to answer them. These certifications are especially valuable in environments where formal vendor risk assessments are required before a contract can be signed, reducing the time and friction involved in getting a new system approved and deployed.
Ready to Modernize Your Evidence Management?
Whether your agency is currently managing evidence in spreadsheets, using an outdated legacy system, or simply looking for a platform that can grow with your needs, ERIN7 offers a proven, modern solution designed specifically for the demands of law enforcement and corrections work.
The combination of a rigorous chain of custody framework, unlimited customization, cloud and on-premises deployment options, mobile accessibility, and a compliance-first design makes ERIN7 one of the most capable and adaptable evidence management platforms available today.
Contact ERIN Technology LLC to schedule a demo and see ERIN7 in action:
855-558-3746 
www.erintechnology.com
See how ERIN7 can simplify evidence management, reduce administrative workload, and strengthen chain of custody integrity across your organization.